A Capability Maturity Model for Research Data Management
CMM for RDM » 5. Repository Services and Preservation » 5.3 Activities Performed

Changes for document 5.3 Activities Performed

Last modified by crowston on 2014/06/01 12:07
From version 12.1
edited by Arden Kirkland
on 2014/01/12 21:33
To version 13.1
edited by Arden Kirkland
on 2014/01/12 21:58
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Content changes

... ... @@ -8,7 +8,7 @@
8 8
9 9 ==== Versions ====
10 10
11 -• Provide versions of data products with defined identifiers ([[DataONE, n.d.-g>>||anchor="DataONE-g"]])
11 +• Provide versions of data products with defined identifiers ([[DataONE, 2011g>>||anchor="DataONE-g"]])
12 12 • Use appropriate tools, such as version control tools, to keep track of the history of the data files ([[Hook et al., 2010>>||anchor="Hook"]])
13 13 • Be aware of, and document, any changes in the coding scheme ([[Hook et al., 2010>>||anchor="Hook"]])
14 14
... ... @@ -16,24 +16,24 @@
16 16
17 17 • By saving the original data set with copious notes, you can maintain your data integrity for the long term.
18 18 ([[Borer et al., 2009>>||anchor="Borer"]])
19 -• Do not make any changes / corrections to the original raw data file ([[DataONE, n.d.-f>>||anchor="DataONE-f"]])
20 -• Consider making your original data file read-only ([[DataONE, n.d.-f>>||anchor="DataONE-f"]])
19 +• Do not make any changes / corrections to the original raw data file ([[DataONE, 2011f>>||anchor="DataONE-f"]])
20 +• Consider making your original data file read-only ([[DataONE, 2011f>>||anchor="DataONE-f"]])
21 21 • using your original data as input, but saving the changes to a separate data file ([[Borer et al., 2009>>||anchor="Borer"]])
22 22 • Always store an uncorrected data file with all its bumps and warts. ([[Borer et al., 2009>>||anchor="Borer"]])
23 23 • Keep copies of your raw data as collected or as received, before any processing has been done. ([[Hook et al., 2010>>||anchor="Hook"]])
24 -• Unaltered images should be preserved at the highest resolution possible. ([[DataONE, n.d.-e>>||anchor="DataONE-e"]])
24 +• Unaltered images should be preserved at the highest resolution possible. ([[DataONE, 2011e>>||anchor="DataONE-e"]])
25 25
26 26 === 5.3.2 Store data ===
27 27
28 -• all storage devices, locations and access accounts should be documented and accessible to team members ([[DataONE, n.d.-a>>||anchor="DataONE-a"]])
28 +• all storage devices, locations and access accounts should be documented and accessible to team members ([[DataONE, 2011a>>||anchor="DataONE-a"]])
29 29 • Store data in nonproprietary hardware formats. ([[Borer et al., 2009>>||anchor="Borer"]])
30 -• Handle and Store Your Media With Care ([[DataONE, n.d.-d>>||anchor="DataONE-d"]])
31 -• Routinely Inspect and Replace Data Discs ([[DataONE, n.d.-d>>||anchor="DataONE-d"]])
30 +• Handle and Store Your Media With Care ([[DataONE, 2011d>>||anchor="DataONE-d"]])
31 +• Routinely Inspect and Replace Data Discs ([[DataONE, 2011d>>||anchor="DataONE-d"]])
32 32
33 33 ==== Images ====
34 34
35 -• Storage of images solely on local hard drives or servers is not recommended. ([[DataONE, n.d.-e>>||anchor="DataONE-e"]])
36 -• Store original images in separate locations ([[DataONE, n.d.-e>>||anchor="DataONE-e"]])
35 +• Storage of images solely on local hard drives or servers is not recommended. ([[DataONE, 2011e>>||anchor="DataONE-e"]])
36 +• Store original images in separate locations ([[DataONE, 2011e>>||anchor="DataONE-e"]])
37 37
38 38 === 5.3.3 Backup data ===
39 39
... ... @@ -40,22 +40,22 @@
40 40 ==== Schedule ====
41 41
42 42 • Manage schedules for archive generation, validation and delivery
43 -• back-up your data at frequent intervals and in multiple locations ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
44 -• Backup your data at regular frequencies ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
45 -• Backup strategies… should be optimized for the data collection process ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
46 -• Streaming data should be backed up at regularly scheduled points in the collection process ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
43 +• back-up your data at frequent intervals and in multiple locations ([[DataONE, 2011b>>||anchor="DataONE-b"]])
44 +• Backup your data at regular frequencies ([[DataONE, 2011b>>||anchor="DataONE-b"]])
45 +• Backup strategies… should be optimized for the data collection process ([[DataONE, 2011b>>||anchor="DataONE-b"]])
46 +• Streaming data should be backed up at regularly scheduled points in the collection process ([[DataONE, 2011b>>||anchor="DataONE-b"]])
47 47
48 48 ==== Devices ====
49 49
50 -• Use a reliable device when making backups ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
50 +• Use a reliable device when making backups ([[DataONE, 2011b>>||anchor="DataONE-b"]])
51 51 • Copies of original notebooks should be kept elsewhere for safekeeping. ([[Columbia Center for New Media Teaching and Learning, n.d.>>||anchor="Columbia"]])
52 52
53 53 ==== Process ====
54 54
55 55 • replicate data to a set of centralized servers ([[Jones et al., 2001>>||anchor="Jones"]])
56 -• Create, at a minimum, 2 copies of your data ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
57 -• Place one copy at an “off-site” and “trusted” location ([[DataONE, n.d.-b>>||anchor="DataONE-b"]])
58 -• ensure that backup copies have the same content as the original data file ([[DataONE, n.d.-c>>||anchor="DataONE-c"]])
56 +• Create, at a minimum, 2 copies of your data ([[DataONE, 2011b>>||anchor="DataONE-b"]])
57 +• Place one copy at an “off-site” and “trusted” location ([[DataONE, 2011b>>||anchor="DataONE-b"]])
58 +• ensure that backup copies have the same content as the original data file ([[DataONE, 2011c>>||anchor="DataONE-c"]])
59 59
60 60 ==== What to backup ====
61 61
... ... @@ -65,8 +65,8 @@
65 65
66 66 ==== Personnel ====
67 67
68 -• Have contact information available for the person responsible for the [backup] data ([[DataONE, n.d.-c>>||anchor="DataONE-c"]])
69 -• Ensure that those who need access to backups have proper access ([[DataONE, n.d.-c>>||anchor="DataONE-c"]])
68 +• Have contact information available for the person responsible for the [backup] data ([[DataONE, 2011c>>||anchor="DataONE-c"]])
69 +• Ensure that those who need access to backups have proper access ([[DataONE, 2011c>>||anchor="DataONE-c"]])
70 70
71 71 === 5.3.4 Curate data ===
72 72
... ... @@ -80,9 +80,9 @@
80 80
81 81 ==== Hardware ====
82 82
83 -• maintain a redundant copy of your data for 30 days until the new device “settles in.” ([[DataONE, n.d.-d>>||anchor="DataONE-d"]])
83 +• maintain a redundant copy of your data for 30 days until the new device “settles in.” ([[DataONE, 2011d>>||anchor="DataONE-d"]])
84 84 Software
85 -• continue using the version of the software that was originally used to create the data file to view and manipulate the file contents ([[DataONE, n.d.-f>>||anchor="DataONE-f"]])
85 +• continue using the version of the software that was originally used to create the data file to view and manipulate the file contents ([[DataONE, 2011f>>||anchor="DataONE-f"]])
86 86 • When forced to use a newer version of a software package to open files created with an older version of the application, first save a copy of the original file
87 87
88 88
... ... @@ -95,25 +95,25 @@
95 95 Columbia Center for New Media Teaching and Learning. (n.d.). RCR data acquisition and management: Foundation text. Retrieved from [[http://ccnmtl.columbia.edu/projects/rcr/rcr_data/foundation/index.html#3_B||rel="__blank"]]
96 96
97 97 {{id name="DataONE-a"/}}
98 -DataONE. (n.d.-a). Advertise your data using datacasting tools. [[https://www.dataone.org/best-practices/advertise-your-data-using-datacasting-tools||rel="__blank"]]
98 +DataONE. (2011a). Advertise your data using datacasting tools. [[https://www.dataone.org/best-practices/advertise-your-data-using-datacasting-tools||rel="__blank"]]
99 99
100 100 {{id name="DataONE-b"/}}
101 -DataOne. (n.d.-b). Backup your data. [[https://www.dataone.org/best-practices/backup-your-data||rel="__blank"]]
101 +DataOne. (2011b). Backup your data. [[https://www.dataone.org/best-practices/backup-your-data||rel="__blank"]]
102 102
103 103 {{id name="DataONE-c"/}}
104 -DataONE. (n.d.-c). Ensure integrity and accessibility when making backups of data. [[https://www.dataone.org/best-practices/ensure-integrity-and-accessibility-when-making-backups-data||rel="__blank"]]
104 +DataONE. (2011c). Ensure integrity and accessibility when making backups of data. [[https://www.dataone.org/best-practices/ensure-integrity-and-accessibility-when-making-backups-data||rel="__blank"]]
105 105
106 106 {{id name="DataONE-d"/}}
107 -DataONE. (n.d.-d). Ensure the reliability of your storage media. [[https://www.dataone.org/best-practices/ensure-reliability-your-storage-media||rel="__blank"]]
107 +DataONE. (2011d). Ensure the reliability of your storage media. [[https://www.dataone.org/best-practices/ensure-reliability-your-storage-media||rel="__blank"]]
108 108
109 109 {{id name="DataONE-e"/}}
110 -DataONE. (n.d.-e). Plan for effective multimedia management. [[https://www.dataone.org/best-practices/plan-effective-multimedia-management||rel="__blank"]]
110 +DataONE. (2011e). Plan for effective multimedia management. [[https://www.dataone.org/best-practices/plan-effective-multimedia-management||rel="__blank"]]
111 111
112 112 {{id name="DataONE-f"/}}
113 -DataONE. (n.d.-f). Preserve information: keep your raw data raw. [[https://www.dataone.org/best-practices/preserve-information-keep-your-raw-data-raw||rel="__blank"]]
113 +DataONE. (2011f). Preserve information: keep your raw data raw. [[https://www.dataone.org/best-practices/preserve-information-keep-your-raw-data-raw||rel="__blank"]]
114 114
115 115 {{id name="DataONE-g"/}}
116 -DataONE. (n.d.-g). Provide version information for use and discovery. [[https:~~/~~/www.dataone.org/best-practices/provide-version-information-use-and-discovery-0>>https://www.dataone.org/best-practices/provide-version-information-use-and-discovery-0||rel="__blank"]]
116 +DataONE. (2011g). Provide version information for use and discovery. [[https:~~/~~/www.dataone.org/best-practices/provide-version-information-use-and-discovery-0>>https://www.dataone.org/best-practices/provide-version-information-use-and-discovery-0||rel="__blank"]]
117 117
118 118 {{id name="Hook"/}}
119 119 Hook, L. A., Vannan, S. K. S., Beaty, T. W., Cook, R. B., & Wilson, B. E. (2010). Best Practices for Preparing Environmental Data Sets to Share and Archive. Oak Ridge National Laboratory Distributed Active Archive Center. Retrieved from [[http://daac.ornl.gov/PI/BestPractices-2010.pdf||rel="__blank"]]

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